Clerk & Recorder

Name Position
Sally A. Wanner Clerk & Recorder/Election Administrator
Heather Fulton Chief Deputy
Amanda L. Hester Deputy

Attention:

Per House Bill 192 the fees for Recording Documents are changing.

As of October 1, 2025, the fees will be as follows:

$20 for the First page

$10 For each subsequent page

The fee for NON-Standard Documents will still be $10 per document.

Please call 406-346-7318 with any questions.

 

The job of the Rosebud County Clerk and Recorder is to:

  • Record and file documents
  • Process claims and issue all warrants
  • Process county Payroll
  • Elections
  • Maintaining monthly accounting, a complete set of fiscal books, & preparing the annual report
  • Prepare and maintain the annual County budget
    Disclaimer: The Clerk & Recorder’s Office does not conduct public records searches on behalf of individuals, businesses, title companies, attorneys, or other entities. Public records are available for inspection, and staff can provide guidance on accessing records; however, it is the responsibility of the requester to conduct their own search and review of records.

Birth Certificates are $8 per certified copy and
Death Certificates are $7 per certified copy

Birth Certificates

Who can order a Birth Certificate?

Only those authorized by 50-15-121 MCA and 37.8.126 ARM, which includes the registrant (14 years old or older), the registrant’s spouse, children (with proof of relationship), parents, grandparents (with proof of relationship), a caretaker relative, guardian, an authorized representative, or those who provide documentation showing it is needed for determination or protection of the individuals personal or property rights. Proof of relationship, guardianship, caretaker relative, or authorization is required to obtain a certify copy of a birth record.

Step-relatives, in-laws, aunts, uncles, cousins, ex-spouses, and a natural parent of an adoptive child are not eligible to receive a certified copy of a birth certificate.

$8 per certified copy, make checks payable to”Clerk and Recorder”

Persons born in the state of Montana after 1920 can obtain their birth certificates at any Clerk & Recorders office in the state.

birth certificate request form

Death Certificates

Who can order a Death Certificate?

Complete copies of a certified death certificate will be issued to anyone who submits a completed application, establishes their identity, and lists the reason for needing the copy. If a death certificate lists the cause of death as “pending autopsy” or “pending investigation”, a certified copy which has the cause of death information removed will be issued.

$7 per certified copy make checks payable to”Clerk and Recorder”

Death certificates can be obtained at any Montana Clerk & Recorders office in the state for deaths after 2003. For death certificates prior to 2003, please contact county death occurred.

death certificate request form

Recording Information

Document Standards: 7-4-2636 MCA, 7-4-2637 MCA

  • Documents must be legibly printed or typed in black in at least 10-point typeface, not including the signature, on white paper of not less than 20-pound weight, each page of which must be separated and have dimensions of either 81/2 X 11 inches or 81/2 X 14 inches.\
  • Provide the names of the parties to the conveyance on the first or second page of any document with more than one page.
  • Provide a legal description of the property.
  • At least a 3-inch margin at the top of the first page, and at least a 1-inch at the top all subsequent pages. At least a 1-inch margin on the bottom of each page, and at least 1/2 inch on the sides of each page.
  • Include the name and mailing address of the person to whom the document is to be returned in the margin in the upper left-hand corner of the first page of each document submitted and may include legibly printed in ink or typed. This must be within the 3 inch top margin and between the 1/2 side margins.

Fees for Recording

  • $ 20.00 for the 1st page and $10.00 for each subsequent page for documents that meet the above requirements
  • $10.00 Non Standard fee for documents that don’t meet the above requirements
  • Filed Documents are $5.00
  • Recording Certified Copy Standards 

DISCLAIMER –
Requests of Clerk & Recorder personnel for title, easement, mineral rights, or any other searches of Rosebud County publications/documents which create any legal liability regarding accuracy, guarantees and finality are prohibited. County clerks are not lawyers or legal aids and cannot offer legal advice or verify research results.  County clerks are responsible for recording documents, not researching documents.

Requesting Documents

Rosebud County now has recorded & filed documents available on line.
Search, download and print Clerk & Recorder documents at IDocMarket.

Military DD-214

Many discharged Military personnel bring their DD-214’s in to be recorded in our office.  This recording is not available for public record but only to the person/family members it pertains to.

The DD-214’s are recorded in our office to give peace of mind knowing a certified copy can be provided to the discharged military member/family members.

This Affidavit must be completed in order to retrieve the private DD-214.

Forms and Documents

Helpful Links

Phone Number

406-346-7318

Fax

406-346-7551

Address

1251 Main St
PO Box 47
Forsyth, MT 59327

Contact Us

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